Registering shares

We will register a new shareholder in the housing company’s register of shares when the new shareholder has submitted a reliable report on the receipt (Chapter 2, Section 13 of the Limited Liability Housing Companies Act, which degrees on the registration of the transfer of ownership in the register of shares). The shareholder is responsible for submitting sufficient documents to the property management office.

Please note that if your housing company has transitioned to an electronic share register, the necessary documents must be submitted directly to the National Land Survey of Finland for registration. Currently, new housing companies are only founded digitally and the shares are not printed (this applies to housing companies set up after 2019). The National Land Survey of Finland informs us of new registrations. 

Listed below are the documents to be submitted for share registration.

The documents must be submitted to us in their entirety and must be clearly legible.

TRANSACTION

  • Shareholder’s deed with an endorsement
  • Copy of the deed of sale
  • Proof of transfer tax/transfer tax return (in case of a sale by a real estate agent)
  • Consent of the seller’s spouse
  • Power of attorney from potential joint owners

GIFT

  • Shareholder’s deed with an endorsement
  • Deed of gift
  • Consent of the seller’s spouse
  • Power of attorney from potential joint owners

PARTITION

  • Shareholder’s deed with an endorsement
  • Deed of partition (legally valid)
  • A transfer tax return with Tax Administration’s stamp or an electronic transfer tax return with Tax Administration’s signature of receipt, if funds outside the estate have been used to obtain the share.

UNDIVIDED ESTATE

  • Deed of the share (in order to prove that it is held by the estate)
  • Estate inventory deed
  • Family records (extracts from the population register since the deceased turned 15 years old), if the estate inventory deed has not been confirmed by the Digital and Population Data Services Agency.
  • Deed of partition (legally valid)

DIVIDSION OF INHERITANCE

  • Shareholder’s deed with an endorsement
  • Deed of partition (legally valid)
  • Estate inventory deed
    • Family records (extracts from the population register since the deceased turned 15 years old), if the estate inventory deed has not been confirmed by the Digital and Population Data Services Agency.
  • Deed of the division of inheritance
  • A transfer tax return with Tax Administration’s stamp or an electronic transfer tax return with Tax Administration’s signature of receipt, if funds outside the estate have been used to obtain the share.

WILL

  • Shareholder’s deed with an endorsement
  • Estate inventory deed
  • Family records (extracts from the population register since the deceased turned 15 years old), if the estate inventory deed has not been confirmed by the  Digital and Population Data Services Agency.
  • The will in its entirety (including information on the legal validity of the will, certificates of the will’s receipts of notice and certificates of non-impugnment)
  • Transfer tax return, if funds outside the estate have been used for partition (in case of a partition or a division of inheritance)
  • Statement of completion or waiver of the legitimate share

Please submit the documents concerning the shares you own via the OmaRetta contact form https://www.omaretta.fi/contact-form

Documents can also be delivered to Retta’s local offices during office hours.